Program Manager

Position Overview

The Program Manager, at the Schwarzman College of Computing, in coordination with the Deputy Dean and program faculty leadership, will provide administrative and logistical management for the launch and operation of for a pilot educational program in the College that reach beyond, tentatively named “AI Educators Academy”. This transformative initiative aims to expand access to computing and AI education beyond MIT, reaching a wide range of college-level learners nationwide, including community college and potentially adult learners in continuing education.
The primary focus of the Program Manager is to ensure the smooth administration and day-to-day operations of the pilot program. The role will be responsible for coordinating all aspects of the initiative’s pilot phase, including scheduling, communications, admissions processes, partner coordination, and event and course logistics. This position requires a detail-oriented professional who can create efficient systems and processes to support a complex effort.
 
In addition to supporting the pilot program, this role will oversee related strategic academic programs and initiatives under the College including: Schwarzman College of Computing Undergraduate Advisory Group (SCCUAG); Expanding Horizons, Postdoctoral Fellowship Programs such as: Tayebati, METEOR, MAPS, and other program management activities.  
 
The ideal candidate has experience managing programs with multiple academic partners and will be adept at balancing competing priorities while maintaining clear communication channels. The Program Manager must thrive in a dynamic and continuously changing environment and be able to independently “steer the ship” to keep the initiative on track. Experience supervising staff, fostering a collaborative team environment, and overseeing administrative workflows is essential. The Program Manager will play a central role in managing the infrastructure that supports the recruitment, admissions, program delivery, and ongoing operations of the initiative. 

Key Responsibilities

Project/Program Administration and Operations:

1. Plan, lead, and oversee the execution of program initiatives, ensuring seamless operations across all activities.
2. In collaboration with the Deputy Dean and program faculty leadership, coordinate the strategy, daily oversight, and the delivery of the program.    
3. Manage timelines, milestones, and deliverables for each course offering cycle.
4. Maintain documentation, budget tracking, and administrative workflow.
5. Generate reports for bi-annual updates, committee meetings and senior leadership briefings. 
6. Lead regular check-ins with the Schwarzman College of Computing administrative leadership.
7. Support content development and delivery for the Expanding Horizons program.
8. Manages the College’s undergraduate advisory group (SCCUAG): Strategically builds and manages the student membership for the group, working with Deputy Dean and units to recruit students from a variety of programs. 
9. Collaborates with Deputy Dean and student co-chairs to set agendas.  Manages logistical arrangements and serves as point person for SCCUAG inquiries, process, and program support. Meets with students to triage and to liaise on SCCUAG activities.
10. Manage postdoctoral fellowship programs (Tayebati, METEOR, MAPS) from nomination through appointment, ensuring smooth and timely administration.
11. Oversee the Patrick Winston Travel Fund from nomination to award.  
12. Oversee recruitment, admissions, and onboarding processes for program participants.
13. Coordinate instructor training sessions, including scheduling, materials, housing/logistics for participants.
14. Support instructor and TA recruitment, onboarding and communications.
15. Design and implement feedback collection processes to improve program material and delivery in real-time.
16. Leverage program measurement tools to assess outcomes and overall program impact.
17. Collect and share compelling student testimonials and program highlights with senior leaders.
18. Develop data-driven insights to guide program improvements and expansion.
19. Serve as an administrative liaison with partner institutions, recruiting program participants and establishing collaborations.
20. Represent the program externally, promoting its mission, strategy, and opportunities for collaboration with universities, colleges, high schools, and continuing education providers.
21. Works with College leadership to build and manage cross-functional relationships across the Institute’s ecosystem.
22. Hire, train, and manage a high-performing program team consisting of lecturers, teaching assistants, and temporary staff.
23. Work closely with the Assistant Director of Academics to align operations with SCC goals and priorities.
24. May serve as a back-up to the Assistant Director for Academics during absences or as assigned, ensuring continuity of program oversight and decision-making.
25. Foster a collaborative environment to support the growth and development of staff and faculty partners.
26. Other duties may apply

Supervision Received

Receives limited supervision from the Assistant Director for Academics.

Minimum Qualifications

• Bachelor’s degree required with 4 years of administrative or operational experience and/or project/program management required.
• Significant experience and demonstrated success working in leadership roles in program development and execution.
• Must have strong organizational skills and program management skills with experience in independently planning and executing large academic or corporate programs.
• Ability to define and analyze data from a variety of sources to ensure programs are achieving measurable impact.
• Prior experience managing a team of individuals toward outcomes while building and maintaining authentic relationships and a strong team culture. 
• A passion for developing mission-driven strategies for programmatic growth and the ability to communicate and ‘sell in’ those strategic plans to academic and corporate leaders.
• Strong interpersonal skills and relationship-building qualities are essential in order to expand corporate engagement.
• Ability to communicate with, work effectively with, and maintain a positive rapport with professors and corporate leaders alike. 
• Proven ability to work in a team context. Highest standards of integrity in order to develop trust with current students, faculty, staff, and employers.
• Must be able to take a leadership role as public spokesperson for the program in the local market.

Preferred Qualifications

• Bachelor’s or master’s degree in a technology or analytical domain.
• Work experience leading large programs in an academic and/or corporate environment that have a technology orientation and a talent development/training focus.
• Specific experience working with both faculty and/or corporate partners.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.