• Job Title: Program/Project Coordinator
  • Reports to: Program Director
  • Department: Office of the Dean – Schwarzman College of Computing
  • Date: 04.07.2023
  • Position Title: Program Coordinator
  • % Effort or Wkly Hrs: 40 hours; appointment through June 30, 2025
  • Prepared by: Diane Ramirez-Riley, Director of Human Resources and Chu Huang, Host Site Program Director of Break Through Tech AI

Position Overview

Under minimal supervision, the Program Coordinator performs complex and diverse duties in support of the Director, in the Schwarzman College of Computing.

The Program Coordinator will support the recruitment and retention of each cohort of program participants. Each year, this individual will help recruit and select participants from colleges and universities throughout New England.  The position will be responsible for the logistics of the recruitment, communications, and events. In addition, the Coordinator will be responsible for assisting the Director to match program participants to relevant internships, and track the data to measure progress-to-goal so that students achieve transformational career outcomes. By serving as the primary point of contact to students, the Coordinator will play an essential role in reinforcing the appropriate expectations, tone, and student community that will enable participants to be their authentic selves and persist throughout the program. 

Principal Duties and Responsibilities (Essential Functions**)


(1) Support recruitment activities for Program within New England and Workshops (40%)

  • Supports the strategy and tactics to effectively recruit up to 250 students and coordinate and provide student support with up to 8 Teaching Assistants and MIT faculty for the summer course
  • Adapt national recruitment materials for local context; coordinate and facilitate recruitment presentations and events.
  • Assist in analyzing the recruitment data weekly to inform recruiting strategy.
  • Facilitate application review and selection process to drive cohort enrollment.
  • Supports in the development of document, and operate tools and systems to coordinate continually improve efficiency and impact of student recruitment activities.
  • Network and build relationships with the community to identify and increase the number of new students’ internships. 
  • Attend staff meetings; Coordinate events for the program; this includes prepare agenda, presentation, invitations, and materials, etc.; arranging for space, food, and presentation needs, etc.
  • Assist with the production of program material and informational publications.
  • Assist and/or develop social media context for the program.
  • Assist in workshops, matching students with projects, and meetings with mentors.
  • Assist in preparing and hosting monthly in person maker days during the fall and spring terms. 

(2) Support student internship placement activities for the Program within New England (30%)

  • Curate lists of strong internship opportunities that will support Program participants achieve strong career outcomes.
  • Manages program evaluations activities, including student and supervisor feedback. 
  • Prepares internship materials and assists with technical reports at meetings. Generate and submit reports, keep detailed records, evaluate student performance associated with internships and related assignments.
  • Serves as a resource to students regarding the program. 

(3) Support ongoing program communication and student engagement, Summer Course. (30%)

  • Assist in managing student communications from point of enrollment through program completion, including program onboarding, summer course logistics, and in-person class and/or career services programming.
  • Assist the faculty lead with the summer course.
  • Handle initial questions, concerns, and/or escalations from students, mentors, and/or Company Advisors.
  • Balance empathy and high expectations for students to foster a supportive community amongst Program participants. 
  • Maintain high engagement with enrolled students, as to ensure minimal attrition.
  • Assist with the production of program material and informational publications.

Perform other related duties as required. 

Supervision Received

Receives minimal supervision from the Director.

Supervision Exercised

None. May train and coordinate work of other office support staff, student employees and temporary staff.

Qualifications & Skills

  • Bachelor’s Degree preferred.
  • A minimum of two years of administrative and/or program management experience is required.
  • Work in either an academic or corporate setting coordinating or managing student services, event planning, program coordination, or recruitment.
  • Must have strong organizational and project management skills with demonstrated experience meeting milestones and deadlines over a sustained period of time.
  • Demonstrated proficiency in designing and delivering a presentation.
  • Planning and executing program events. 
  • Demonstrated evidence of strong organizational, interpersonal and problem-solving skills.
  • Strong written communication skills – Able to write clearly and succinctly.
  • Excellent computer skills and organization is essential. Attention to detail is essential. 
  • Experience working with event tools, including websites, email programs, content management systems, and mobile apps.
  • Knowledge of undergraduate academic and recruitment policies, procedures, systems, regulations. 
  • Ability to communicate effectively and interact well with people of all ages and diverse backgrounds.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds. 
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value. 
  • Proven ownership and bias for action, willing to move quickly and decisively to resolve issues. Ability to deliver high-quality work within tight timelines.
  • Willingness to perform other duties as requested.
  • Availability to work on weeknights and weekends as needed.

This is a term position through June 30, 2025.

** To comply with regulations by the Americans with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.